Resource Library

FinPro Member Updates

FinPro is currently distributing weekly information update to members.  Copies of our latest Editions are as follows:

FinPro Member Update – December 2019

FinPro Member Update – January 2020

FinPro Member Update – February 2020

FinPro Member Update – March 2020

FinPro Member Update – Special Edition 1, March 2020

FinPro Member Update – April 2020

FinPro Member Update (Edition 2) – April 2020

FinPro Member Update (Edition 3) – April 2020

FinPro Member Update May 2020 (Edition 1)

FinPro Member Update May 2020 (Edition 2)

FinPro Member Update May 2020 (Edition 3)

FinPro Member Update May 2020 (Edition 4)

FinPro Member Update May 2020 (Edition 5)

FinPro Member Update June 2020 (Edition 1)

FinPro Member Update June 2020 (Edition 2)

FinPro Member Update June 2020 (Edition 3)    – attachment to go with June 2020 (Ed 3) Update –    Calculator – Impact of a ZERO Rate Rise in response to COVID19 

FinPro Member Update June 2020 (Edition 4)

FinPro Member Update July 2020 (Edition 1)

Local Government Act 2020 – Implementation

The Local Government Act 2020 has now received Royal Assent and information is available at www.localgovernment.vic.gov.au.  This website is the centralised point of information.  The website will have links to:

  • Important dates;
  • Guidance material; and
  • Engagement opportunities.

FinPro recently distributed an Update of the Implementation of the Local Government Act 2020

An information update was provided by LGV at the start of June 2020, as follows:

Local Government Act 2020 – Implementation Update

Meeting 1 September 2020 requirements

Local Government Victoria are undertaking a parallel process to help councils achieve the 1 September 2020 requirements for:

  • Public Transparency Policy
  • Councillor Expense Policy
  • Governance Rules
  • Audit and Risk Committee and Charter
  • Delegated Committees and Community Asset Committees

LGV have received a number of pieces of feedback about the draft Public Transparency PolicyThe working group is getting back together later this week to consider all of the feedback and incorporate any of the necessary changes.

LGV is now really pleased to release the drafts for Council Expense Policy, Governance Rules and Delegated Committees and Community Asset Committees.  It is important to remember that these documents are released in draft and I encourage your feedback.  We will also circulate to the Project Control Board for their input as well as the other relevant agencies and internal staff within Local Government Victoria.  LGV believe it’s important for the sector to see where we are at and enable you to commence your own internal processes in achieving the 1 September 2020 requirements.

The Audit and Risk Committee working group is finalising the material for a sample Charter and hopefully this will be released shortly.

Now we are close to completing the pathway documents, we have turned our minds back to our commitment to co-design the products and materials for community engagement, public transparency, governance rules and delegated committees and community asset committees.  We will provide more information about this approach soon.

Councillor Induction Training

Last week LGV conducted two workshops on Councillor induction training.  All of the ideas we received have been themed and are now included on the site at  Councillor Induction Training.  Please pass this link onto others in your organisation, your councillors and potential future candidate for the next election.  We are keen to make sure we have the views and ideas from as many interested parties as possible.  We are also asking you to help us prioritise the products and materials that have started to emerge from the feedback we’ve already received.

Conflicts of Interest

Thank you to everyone who participated in the online sessions for Conflicts of Interest.  We had over 110 people join us across the two sessions.  We are currently collating all of the feedback and preparing the material to be published on the EngageVic site.  This will be made available later this week.

Co-design for the Integrated Planning Framework

The initial co-design activity for this stage is looking a little different.  Before we commence any online workshops, we are seeking some feedback, information and ideas which will help us better prepare for the work we undertake with the sector.    We are keen to hear more about what councils have in place and how they manage their community vision, council plan, budget, long term financial plan, asset plan and annual report  Integrated Strategic Planning Framework.

This update covers a lot of different business areas within council.  I would appreciate you circulating the details to those areas that might need the information or are interested in where we are at.

Once again, thanks to everyone who has provided us with their ideas, feedback and offers of support.

Sharon Redmond |Project Manager, Legislation Implementation

Local Government Victoria | Local Infrastructure | Department of Environment, Land, Water and Planning

 

 

Sample documentation prepared by councils in response to COVID-19

FinPro would like to provide information and resources that makes life ‘easier’ for Finance Staff. As such, the following information is provided as a resource to FinPro members.

COVID-19 Financial Hardship Policy – Example from Moreland CC March 2020

Sample of email to supplier re COVID – Bayside CC

Flexible Work Arrangement Guidelines – updated March 2020 (Maribyrnong CC)

Procedure – Office Ergonomics – 2018 – (Maribyrnong City Council)

COVID 19 – Council Support Options (Port Phillip City Council) March 2020 and also COVID 19 – Council Support Options (attachement) Port Phillip City Council) March 2020

COVID-19 Financial Hardship Guidelines – DRAFT – City of Greater Bendigo March 2020

Loan Equipment Form – Indigo Shire – March 2020

Working from home checklist – Indigo Shire – March 2020

Info to Contractor re COVID-19 – Indigo Shire – March 2020

Zoom User Guide – Prepared by the City of Great Bendigo March 2020

Link to Moreland Council website – online form for setting up a payment arrangement form – https://www.moreland.vic.gov.au/about-us/council-rates/rates-late-payments/

If you have any documents you are willing to share with the sector please email them to Gab (gabrielle@finpro.org.au)

 

Accounting Standards Guidance and Worked Examples – AASB 9, AASB 15, AASB 16 and AASB 1058

The Accounting Standards Working Group, (Comprising FinPro members and staff from LGV and Crowe Horwath), worked together during 2018 and early 2019 to develop a guidance document specific to the Local Government Sector.  It was developed by the working group and will be published and issued by Local Government Victoria and will be launched at the FinPro Seminar on Friday 22 February 2019.

The guidance material is to assist the Local Government sector to transition to the new accounting standards in a consistent and practical manner. The Guidance document is to supplement the detail of the Standards themselves; it enables the sector to know what the position is on a number of paragraphs within the standards so that the application can be applied consistently throughout the sector.

The worked examples are in an appendix to the guidance document and provide practical guidance to the overall application of the guidance materials. The Guidance document refers to the examples, so that the sector can have real, relatable examples and assist in interpreting the sectors overall position on particular paragraphs within the standards. The examples have been made simple, in order to easily follow the application, with the aim being that the sector be able to apply such examples in their organisation’s decision making.

Link to Guidance on transition to new accounting standards 2018/19

 

Model Budget 2020/21 and Model Financial Statements 2019/20

At the FinPro Seminar on Friday 21 February 2020  both the Model Budget 2020/21 and the Model Financial Reports 2019/20 were launched.  Both working groups were thanked for for their active involvement in each of these group and for their commitment to try to continually improve both documents as resources for the sector.

All documents are available on the LGV website:

Model Budget 2020/21 and Model Financial Statements 2019/20

Martin Thompson (Crowe) and Daniel O’Shea (LGV) ran a webinar explaining both the above models in early March 2020 – a recording was taken of the webinar.

Council Policies

If you have a policy, resource or document which you are willing to share with your peers please contact our Executive Officer, Gabrielle Gordon. Contact details listed on the Contact Us Page of this website.

Examples of Policies:

Disclaimer – The documents provided above are provided for general information purposes only. Your use of any of these sample documents is at your own risk, and you should not use any of these sample documents without first seeking legal and other professional advice. The provision of these sample documents (and the documents themselves) do not constitute legal advice or opinions of any kind, or any advertising or solicitation.